Motion vs Reclaim AI: pricing, features and which to choose

Motion is a productivity company founded in 2019 and associated with Harry Qi, Omid Rooholfada, and Ethan Yu. It joined Y Combinator’s Winter 2020 batch and expanded from calendar and task planning into team work management and AI-assisted business workflows. In September 2025, Motion announced $75 million in total funding, including a $38 million Series C led by Scale Venture Partners, and reported a $550 million valuation. Its product covers calendars, tasks, projects, meetings, documents, notes, workflows, business intelligence, and AI agents. Motion’s direction has shifted from personal scheduling toward a broader work suite for small and midsize businesses and larger organizations. It should be chosen by professionals and teams that want calendar-based planning alongside projects, meetings, shared documents, and AI-assisted work.

Motion combines task management with calendar-based planning. Users create tasks and projects with priorities, deadlines, and estimated durations, then Motion schedules work during available calendar time. Changes to the schedule can move planned work, connecting deadlines, meetings, and working hours. Features include AI Task Planner, AI Calendar and Meetings, AI Projects and Tasks, AI Meeting Notetaker, AI Docs, Wiki and Notes, AI Writer and Editor, AI Search and Ask, and workflow generation. Team plans add productivity charts, capacity planning, dashboards, reports, timelines, Gantt views, time tracking, permissions, central billing, and business support. Web, mobile, and desktop applications support access across devices. Motion is best for professionals and teams wanting automatic scheduling, meeting capture, project coordination, and shared documents.

Motion suits professionals and teams seeking automatic calendar placement for tasks, meeting capture, project coordination, and shared documents. Its key distinction from general task managers is the connection between task priorities and available calendar time. AI usage may add costs beyond seat subscriptions, while advanced reporting, capacity planning, time tracking, permissions, and central billing require Business AI. Pro AI includes 7,500 AI credits per seat monthly, and Business AI includes 15,000. Asana, ClickUp, and monday.com offer broader project-management structures, whereas Reclaim focuses more on calendar protection and habit scheduling. Motion is a reasonable choice for users who value automatic scheduling, need tasks and projects connected to calendar availability, and accept paid plans with AI credit limits and possible overage charges. Choose it if you need automatic scheduling.

Reclaim AI launched in June 2019 in Portland, founded by Patrick Lightbody, Henry Shapiro, and Ian White, former product leaders and engineers at New Relic. The founders first tested the calendar product privately before releasing LifeWork Calendar, a free utility that combined work and personal calendars without exposing personal appointment details. GeekWire reported $1.5 million in angel and venture funding by 2020. Dropbox announced Reclaim’s acquisition on August 20, 2024, and said its team would continue developing the product. Reclaim remains a named calendar scheduling product with Lite, Starter, Business, and Enterprise plans. Lite is free for one user, while paid pricing starts at $10 per seat monthly, with annual billing displayed separately. A post-acquisition funding total is not published. Individuals and teams needing automatic calendar time blocking should choose it.

Reclaim centers work planning on the calendar rather than a task list alone. Users can create Habits for recurring routines, Tasks for deadline-based work, Focus Time goals, Buffer Time, Smart Meetings, and Scheduling Links. Habits move when conflicts arise, while Tasks receive flexible calendar blocks before due dates and can be divided into smaller work periods. Smart Meetings consider attendee availability, time zones, priorities, and existing commitments. Scheduling Links show availability shaped by scheduling preferences and priorities. Calendar Sync copies events between connected calendars to protect availability. Integrations include Google Calendar, Outlook Calendar, Google Tasks, Todoist, Asana, ClickUp, Jira, Linear, Slack, Zoom, Raycast, webhooks, and selected assistant connections. Choose it for automatic calendar time blocking across priorities, routines, meetings, and multiple calendars.

Reclaim requires access to connected calendar data and is neither open source nor self-hosted. Lite supports one user, a one-week scheduling range, one calendar sync, one Scheduling Link, five AI Agents, and limited integrations. Paid teams must use one plan type, while Enterprise is for organizations with more than 100 seats and annual billing. Motion adds project and task management to calendar planning. Clockwise emphasizes team meeting coordination and focus-time protection, whereas Sunsama favors manual daily planning. Choose Reclaim for automatic time blocking, recurring routines, focus time, and multiple Google Calendar or Outlook sources. Choose Motion for deeper project planning, Clockwise for team meeting coordination, or Sunsama for deliberate daily planning. Reclaim suits individuals and small teams comfortable granting calendar access to a hosted service, while it is not suitable for self-hosted requirements or manual planning preferences. Choose Reclaim if calendar adaptation is your priority.