Motion Review, Pricing & Alternatives (2026)
Calendar-based planning for tasks, meetings, projects, and AI-assisted work
Last updated: October 22, 2026
What is Motion?
Motion is a productivity platform that schedules tasks, meetings, and projects around calendar availability. Individual Pro AI starts at $29 per month when billed annually, while team Pro AI starts at $19 per seat per month on annual billing. It also includes documents, notes, meeting capture, workflows, integrations, and organization controls.
Motion is a productivity company founded in 2019 and associated with Harry Qi, Omid Rooholfada, and Ethan Yu. It joined Y Combinator’s Winter 2020 batch and expanded from calendar and task planning into team work management and AI-assisted business workflows. In September 2025, Motion announced $75 million in total funding, including a $38 million Series C led by Scale Venture Partners, and reported a $550 million valuation. Its product covers calendars, tasks, projects, meetings, documents, notes, workflows, business intelligence, and AI agents. Motion’s direction has shifted from personal scheduling toward a broader work suite for small and midsize businesses and larger organizations. It should be chosen by professionals and teams that want calendar-based planning alongside projects, meetings, shared documents, and AI-assisted work.
Motion combines task management with calendar-based planning. Users create tasks and projects with priorities, deadlines, and estimated durations, then Motion schedules work during available calendar time. Changes to the schedule can move planned work, connecting deadlines, meetings, and working hours. Features include AI Task Planner, AI Calendar and Meetings, AI Projects and Tasks, AI Meeting Notetaker, AI Docs, Wiki and Notes, AI Writer and Editor, AI Search and Ask, and workflow generation. Team plans add productivity charts, capacity planning, dashboards, reports, timelines, Gantt views, time tracking, permissions, central billing, and business support. Web, mobile, and desktop applications support access across devices. Motion is best for professionals and teams wanting automatic scheduling, meeting capture, project coordination, and shared documents.
Motion schedules tasks using calendar availability, priorities, deadlines, estimated durations, and changing commitments. AI Chat can create, update, or search work through natural language, while AI Meeting Notetaker transcribes meetings, summarizes discussions, and creates tasks. Motion’s 2025 funding announcement described an agentic work suite with applications and agents for project management, knowledge management, documents, calendars, meeting scheduling, business intelligence, sales, marketing, support, and client engagement. The published pricing does not name specific foundation models. Motion’s privacy policy says it uses information to train and develop machine learning algorithms and hosts services on Google Cloud Platform. Pro AI starts at $29 per month for individuals billed annually and $19 per seat monthly for teams billed annually. Motion is best for professionals and teams seeking automatic scheduling.
Motion offers Pro AI, Business AI, and Enterprise plans. Individual Pro AI costs $29 per month with annual billing, paid as $348 upfront, or $49 monthly. Individual Business AI costs $39 per month annually, paid as $468 upfront, or $69 monthly. Team Pro AI costs $19 per seat monthly with annual billing or $29 monthly. Team Business AI costs $29 per seat monthly annually or $49 monthly. Enterprise pricing is custom. Pro AI includes 7,500 AI credits per seat each month, and Business AI includes 15,000. Published overage rates are $0.25 per 100 credits for Pro AI and $0.19 per 100 credits for Business AI. Pro AI suits individuals and teams needing calendar scheduling, while Business AI suits organizations needing capacity planning, reports, permissions, and central billing.
Motion suits professionals and teams seeking automatic calendar placement for tasks, meeting capture, project coordination, and shared documents. Its key distinction from general task managers is the connection between task priorities and available calendar time. AI usage may add costs beyond seat subscriptions, while advanced reporting, capacity planning, time tracking, permissions, and central billing require Business AI. Pro AI includes 7,500 AI credits per seat monthly, and Business AI includes 15,000. Asana, ClickUp, and monday.com offer broader project-management structures, whereas Reclaim focuses more on calendar protection and habit scheduling. Motion is a reasonable choice for users who value automatic scheduling, need tasks and projects connected to calendar availability, and accept paid plans with AI credit limits and possible overage charges. Choose it if you need automatic scheduling.
Who is Motion best for?
- Professionals who want tasks automatically placed into available calendar time.
- Small teams coordinating projects, meetings, and shared work in one application.
- Consultants who need scheduling, notes, documents, and client-work planning together.
- Organizations that need capacity planning, reporting, permissions, and centralized billing.
Motion Pricing (2026)
Pricing model: Paid. All prices in USD.
| Plan | Price | What you get |
|---|---|---|
| Pro AI individual | $29/month equivalent billed annually, $348 paid upfront; $49/month billed monthly | 7,500 AI credits per seat per month; unlimited storage; tasks, projects, calendar, meetings, documents, notes, writer, integrations, and apps. |
| Business AI individual | $39/month equivalent billed annually, $468 paid upfront; $69/month billed monthly | 15,000 AI credits per seat per month; includes Pro AI plus capacity planning, dashboards, reports, timelines, Gantt views, time tracking, permissions, and central billing. |
| Pro AI team | $19/seat/month billed annually; $29/seat/month billed monthly | 7,500 AI credits per seat per month; includes AI task planning, project management, calendar scheduling, meeting notes, documents, workflows, integrations, and applications. |
| Business AI team | $29/seat/month billed annually; $49/seat/month billed monthly | 15,000 AI credits per seat per month; includes Pro AI team features plus charts, capacity planning, dashboards, reporting, timelines, Gantt views, time tracking, central billing, and permissions. |
| Enterprise | Custom pricing | Enterprise integrations and API, data backup, RBAC, external sharing, SOC 2 and security reports, SSO, engineering support, and dedicated project management support. |
Pros and Cons
Pros
- Automatic calendar scheduling connects task planning with available work time.
- Business AI includes capacity planning, reports, timelines, time tracking, and permissions.
- The product combines tasks, projects, meetings, documents, notes, and integrations.
- Mobile, desktop, and web applications support work across common devices.
Cons
- Motion does not offer a permanent free plan.
- AI credits and overage rates can add usage costs beyond seat subscriptions.
- Advanced team controls require the higher-priced Business AI plan.
Who should look elsewhere?
- Users seeking a permanent free productivity plan.
- Teams requiring predictable costs without AI usage considerations.
- Organizations needing open-source deployment or self-hosted data control.
Technical Details
Frequently Asked Questions
How much does Motion cost?
Individual Pro AI costs $29 per month when billed annually, with a $348 upfront payment, or $49 with monthly billing. Individual Business AI costs $39 per month annually or $69 monthly. Team Pro AI costs $19 per seat monthly on annual billing or $29 monthly. Team Business AI costs $29 annually or $49 monthly per seat. Enterprise pricing is custom.
Does Motion have a free plan?
Motion’s pricing pages offer free trials for listed plans, but they do not list a permanent free plan. Trial terms can depend on the selected plan and checkout flow. Annual subscriptions require upfront payment, and users should review renewal and cancellation terms before submitting payment.
What is Motion’s closest competitor?
Reclaim is among Motion’s closest competitors for calendar-focused planning because both products organize work around availability. Reclaim emphasizes habits, personal time protection, and scheduling links. Motion combines automatic task planning with projects, documents, meeting notes, workflows, reporting, and broader team work management.
How does Motion handle privacy and security?
Motion’s privacy policy says it collects account, usage, integration, and device information. It states that data is encrypted at rest and in transit, services are hosted on Google Cloud Platform, and Motion completed a SOC 2 Type II audit. The policy also describes machine learning development uses and retention for up to one year after account deletion.
Can businesses use Motion commercially?
Yes. Motion lists team and Enterprise offerings for organizations and describes work across project management, knowledge management, sales, marketing, support, scheduling, and client engagement. Business AI adds permissions, central billing, capacity planning, reporting, and time tracking. Enterprise adds custom integrations, SSO, backup, security reports, and related administrative features.